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Jump start holiday prep calendar
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10 Steps to Jumpstarting Your Holiday Preparations [Free Checklist Inside]

By Reading Time: 6 minutes

Last year Black Friday and Cyber Monday generated $13.9 billion in sales and became the biggest online shopping event in US history. Note that those were only two days in November. With a handful of other spending occasions in December, online retailers stand a chance to make Q4 their most profitable time of the year. 

While the holiday season holds a lot of opportunities for businesses to grow, it’s also extremely competitive as everyone tries to get a piece of the holiday shopping pie. To be ahead of the rest, you need a clear action plan for the months to come.

The last thing you want is to pull an all-nighter to make something work right before the Black Friday and Cyber Monday craze. Not only will it be stressful, but it’ll also cost you lost sales. To make sure this doesn’t happen, in this article we’ll outline some of the key things you should do to have the smoothest holiday season yet. 

1. Plan your marketing campaigns 

Holiday marketing strategy
Kevin McCalister knows the importance of a good plan

When: September

First things first, mark down the important dates so you can plan your marketing campaigns later. 

While Black Friday and Cyber Monday are the stars of the season, there are other shopping occasions that shouldn’t slip your mind. Here are a few you can research and put on your calendar: 

end of the year holidays 2019

Before finalizing your marketing plan for the holidays, get in touch with your suppliers asking them to specify the shipping deadlines. Those are the⁠ days by which your customers should place their orders to receive them in time for the festivities.

Use these dates as part of your promotions, just make sure your customers understand what they mean.

2. Decide on your holiday specials

When: September

Next on your to-do lis⁠t—deciding what types of deals you will offer this holiday season. Pick one, or mix and match to find what works for your audience:

  • % or $ discount
  • Free shipping
  • Next-day shipping
  • Flash sale
  • Giveaway or contest
  • Promo code
  • Loyal customer discount
  • Extra loyalty credit

Once you’ve made your mind about the deals, think about the products to put on the pedestal. Are you going to promote your best-sellers, or will you try to get customers interested in slower selling pieces? 

If you’re looking to add holiday-themed products to your store, consider these trending products of the season

  • Sweaters
  • Beanies
  • Socks
  • Mugs
  • Posters
  • Canvas prints

3. Set up the tech in your store

When: September

Extra functionality on your store could really help you sell more this holiday season. Research and try:

  • Abandoned cart recovery emails
  • Retargeting pixels
  • Exit pop-ups
  • Web push notifications
  • Customer loyalty program
  • Coupon codes
  • Chatbots

Whichever tool you decide to experiment with, set it up ahead of time. You want to have some wiggle room to test it so everything works when shoppers rush to your store in a couple of months. 

4. Run store maintenance

When: September

Your email campaigns, social media posts, blogs, and videos will direct your audience to one place⁠—your website. To make it smooth sailing for your customers from there, run store maintenance now. 

Here’s what you should pay extra attention to:

  • Website speed. A single second delay in your website loading time can result in a 7% loss in conversion. Use GTmetrix⁠ to test how fast your website appears in all its glory—it shouldn’t take longer than 3 seconds
  • Navigation. Well-thought-out website navigation lets customers find what they need and find it fast. Ask your friends and family to browse your store to check how user friendly it is. Use their feedback to improve the navigation or layout of the website. 
  • Checkout process. The most important part of your website is your checkout page because it’s where your store visitors become customers. Go through the checkout process yourself to make sure it’s short and intuitive.

If after running technical maintenance you notice that something needs improvement, make any necessary changes right away to avoid updating your site during the holiday season.

You also want to double-check:

  • Product description and care instructions
  • Store policies (privacy, shipping, returns)
  • Contact and subscription forms
  • About Us page

Pro tip: Find time to go over the tools and plugins you’re currently using on your website. If you stumble upon something that you haven’t used in a while⁠—uninstall it. Any implemented software, even when it’s not in use, can slow down your website or cause downtime.

5. Write those emails

Holiday marketing content
What writing a subject line looks like

When: October

In the next couple of months, you’ll send a lot of emails to your customers. Write a good chunk of them now and you won’t have to worry about the catchy subject line the night before. 

You also don’t want to risk rushing through your emails and forgetting something important. Writing them in advance will also help you keep your voice and tone consistent.

A few ideas for your holiday emails:

  • Order deadlines announcement and reminder
  • Product/offer of the week
  • Sale preview
  • Free shipping campaign announcement and reminders
  • Gift guide
  • New product launch

6. Craft social media copies

When: October

The most popular social media channels for ecommerce businesses are:

  • Facebook
  • Twitter
  • Instagram
  • Pinterest

When creating copy for your holiday social media posts, remember that each channel is used for slightly different purposes. 

For example, Twitter is a platform where people voice their opinions, discuss public events, or let off some steam. Pinterest, on the other hand, is purely visual and is used for design or lifestyle inspiration.

Although the two social media platforms are similar, their user demographic doesn’t exactly match. So, it’s fair to say that what’s popular on Pinterest, won’t be as engaging on Twitter and vice versa. 

To get even better picture of what content will get more attention on your social media accounts, examine your audience’s behavior on each channel paying extra attention to user activity peaks and top performing content. 

Does your target audience spend quite a bit of their time on Instagram? Then our article that explains how to use Instagram hashtags is a must-read for you.

Pro tip: Don’t spread yourself thin trying to be visible on all platforms. Instead, pick your target audience’s favorite and focus all of your energy on it.

7. Prepare the visuals

When: October

People remember up to 80% of what they see, and only about 20% of what they read. So if you want to stand out from the crowd this holiday season, invest some time into creating eye-catching imagery for your marketing campaigns. 

Depending on what you have planned for the holiday season, you might need to create visuals for: 

  • Product showcases
  • Email campaigns
  • Social media posts
  • Social media covers
  • Blog headers
  • Email headers
  • Email content
  • Store banners
  • Pop-ups
  • Ads

The great thing is, you don’t have to take all the photos yourself. Use the Printful Mockup Generator to create and download stylish lifestyle snaps of your products. If you need more general visual material, browse websites like Pexels, Unsplash, and Pixabay to get beautiful royalty-free images. 

Make sure to check our list of free Adobe Photoshop alternatives you can use to create stunning imagery for your store! 

Of course, you can always kick your visual store representation into higher gear by trying professional ecommerce product photography services. Just remember, whichever road you take, use images and graphics that are relevant to the product or deal you’re offering.

8. Announce order deadlines

When: October

Before holiday shopping is in full swing, make sure your customers know about the most important dates⁠—order deadlines:

  • Create an order deadlines landing page
  • Send an announcement email and schedule reminders
  • Incorporate deadlines in your marketing copy
  • Add the deadlines to your social media profiles or cover photos

Pro tip: Segment your customers based on their location and only inform them of their specific deadline. For example, customers in Europe should only receive an email reminder about the European order deadlines.

9. Schedule your campaigns

Ecommerce campaign start
Time for the big reveal

When: November

You did a great job creating content for your holiday marketing campaigns, it’s now time to let your customers see it. For the best results, don’t just share your content, schedule it to go live at the time your audience is most likely to read and interact with it. 

Best time to send emails

Based on the data of 14 different studies about the best email sending times, you should prioritize your send days in this order:

  • Tuesday
  • Thursday
  • Wednesday

As for the send times, schedule your campaigns around:

  • 10 AM 
  • 8 PM to midnight
  • 2 PM
  • 6 AM

Don’t worry about overloading your subscribers with emails because most people don’t mind receiving emails from brands they trust. 

Best time to post social media updates

We did some digging and found that the best times to schedule B2C content on social media are:

  • Facebook: Monday to Wednesday at 12 PM
  • Twitter: Monday to Wednesday at 12 PM or 1 PM
  • Instagram: Tuesday, Thursday, Friday at 12 PM
  • LinkedIn: Monday and Wednesday at 7:45 AM, 10:45 AM, 12:45 PM, and 5:45 PM 

10. Block out time in your day to communicate with customers

When: November

Once your social media posts and emails start reaching your audience, you’ll have another task on your to-do list⁠—keeping up with all the comments and replies. 

63% of online shoppers expect companies to answer their questions via social media, and 62% of customers prefer solving customer support related issues via email. 

Instead of handling customer questions sporadically, block out time in your calendar to answer them once you get them. Doing so will boost your productivity and reduce stress. 

BONUS: Give a warm welcome to your new customers

When: November

End-of-the-year holidays are likely to bring quite a few new customers for your business. To turn them into loyal brand supporters you need to welcome and treat them with respect and appreciation right from the start. 

We’ve all heard how important it’s to make a good first impression, make yours memorable by:

You’re off to a great start

There’s a lot to do in the months to come, so we recommend that you start now! Download the holiday prep checklist below to make your holiday season organized and stress-free.

In case you’re looking for holiday marketing inspiration, read:

Is it your first holiday season, or are you an experienced player in the game? Let us know in the comments below!

This article was originally published in August 2017; it has since been updated.

Get your Holiday Checklist

Subscribe to our blog and get a free holiday prep checklist to help you get ready for the biggest shopping season of the year!

  1. Adrian Velazquez

    I think this info is extreemly valuable for any online store that has already garnered a following and has had some type of positive success. In my case, however; I thought maybe these steps are a little premature as my business is still VERY young and I have’nt really gained a firm footing with my niche or target audience. I think my best would be to focus on continuing to crank out products and reaching out to my audience to gain that buzz, and then focusing on those elements that I can use to target my loyal consumer base.
    Awesome article…. Keep up the good work!

    1. Brier

      Great reply, Adrian. I would love to hear Printful response to this reply. How would the steps in the article change for new shops? Thanks

    2. Nora Inveiss

      Good point! If your store is just starting out, you might have different priorities. I do think this advice applies to younger stores though. Now’s a great time to attract buzz with existing and new customers – people are looking for great deal and gift ideas. If you’re still working on your niche and target audience, I think the tips in this blog would work great with your existing base.

      Good luck!!

  2. Vivek Dubey

    Usually, I never comment on blogs but your article convinced me to comment on it as is written so well. And telling someone how awesome they are is essential so that on my part I convince you to write more often. You’re doing a great job, Keep it up.

  3. Priscilla

    Love this article! So helpful and full of details we could so easily forget!! Thank you so much – I am believing in favor over this year’s holiday season!

  4. Jason Blackburn

    Does Printful have a recommendation for order deadlines for it’s products for the holiday season to insure delivery before Christmas?

  5. Vasyl

    Good afternoon or evening. The first thing I apologize for earlier is my English, I’m not a native speaker, but I really hope to be understandable. Thank you for the time you allotted to read my comment.

    It’s not easy the first year in this business, but for the first time, the first month, I will make the first sales.

    Your advice is very necessary. I read the article completely, but I understand that it is not for me yet, because I still do not have experience with the choice of design, writing a description, I do not know what it is worth paying attention to, in particular.

    The idea that you proposed in this entry is big and has a beginning, then many steps and a logical end. I can go through all the steps that you described, but the main points are indicated here, and the details are omitted, so the probability that I will make a mistake in the details is simply huge.

    But the article as a whole is very strong, apparently thought out and a lot of time had to be spent to write this. Thank you very much for your work, I really appreciate it!

    Please tell me if I’m going in the right direction, here are a couple of questions.

    1. I chose the niche of cats. I only have cats. In addition, I make related topics, for example, a cat and a guitar, or a cat and coffee, or a cat on the beach. That is, two topics together. Is it good here, or should I look at it differently?

    I also order designs from freelancers, it goes from 3 to 10 dollars apiece. I hope they are good.

    2. Is it worth adding one design to all products, or is it worth narrowing the choice only to t-shirts ?, mugs, hats and pillows for example?

    And the last, how many designs you need to have a minimum to start selling, I mean to start advertising and start selling. 10-20-50-100-500 or more?

    1. Madara Zute

      Hi Vasyl,
      Thanks for your message!
      It’s good to keep in mind that your niche is not the products that you sell but the people who choose to buy them. In this case, it’s probably the cat lovers. Think like one and create your product ideas around that. To further specify your niche, you can create designs with specific cat breeds.
      Speaking of product range, it’s entirely up to you. The good thing is that with Printful you can sell a variety of products without having to worry about upfront costs. I suggest picking direct-to-garment (DTG) products for starters as DTG designs can be added to multiple products using the same print file.
      You can also check our article about trending products:
      Hope this helps, good luck with everything!

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